Can Public Records Be Stored in the Cloud?


Yes, according to the Washington State Archives, a division of the Office of Secretary of State. The staff at State Archives provides valuable guidance and materials for best practices, training and records services statewide for agencies and records management professionals.

The OSOS has included important considerations to take into account when choosing a cloud provider. These considerations are detailed on their website.

Link to Guidance

If you are interested in joining the 85+ agencies using cloud storage services don’t delay. Now is the time to take advantage of aggressive pricing before it expires in May of 2019.

Look no further than WA State Master Contract 04913, which provides for secure cloud storage through Box at a third of standard pricing. Box is an Enterprise Content Management platform (ECM) that solves simple and complex challenges, from sharing and accessing files on mobile devices to sophisticated business processes like data governance and retention. At this time many State, City and County agencies all across Washington are utilizing this contract and made the move towards the future of working with content in the cloud. 

Box is also the ECM system of choice for thousands of users employed by the federal government from agencies such as:

  • US Department of State 
  • US Department of Justice
  • US Forest Service
  • US House of Representatives
  • US Dept. of Energy
  • US Dept of Forestry
  • US Air Force Recruiting Services

To see how Box can simplify and organize your document storage, collaboration, and retention policies, click here to watch a video demonstration.

Box is also integrated with AIRLIFT Respond, which is approved under master Contract 04913 and can be bundled with Box for further savings. AIRLIFT Respond is a cloud software platform for the management and retention of all public records requests. Respond also provides for annual JLARC reporting. Beginning July 1 2018, many local governments and state agencies are required to track metrics for annual JLARC reporting. These metrics include, but are not limited to, the average number of days to complete requests, average cost of request fulfillment, and reasons why a request might be denied partially or in full.

Please contact us with inquiries at 206-588-6861 or send us an email to info@cloudPWR.com


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